Project Implementation Plan

For the Mimir Near-Infrared Imaging Spectrograph

From a report prepared for: Dr. James Breckinridge, National Science Foundation

Date: October 6, 2000

Professor Dan Clemens
Director
Institute for Astrophysical Research
Boston University

1. Project Overview
1.1. Mission of the Mimir Instrument
1.2. Dual Institution Development Plan (Division of Responsibilities)
1.2.1.Instrument Team
1.3. Baseline Instrument Description
1.3.1.Low-Resolution Spectroscopy
1.3.2.Moderate Field Imaging
1.3.3.Narrow-Field Imaging
1.3.4.Pupil Viewing
1.3.5.Detector Format
1.4. Optical Designs – ZEMAX
1.5. Mechanical Design – AUTOCAD
1.6. Instrument Upgrades Descriptions
1.6.1.Moderate-Resolution Spectroscopy
1.6.2.Wide-Field Imaging
1.6.3.Polarimetry
1.6.4.Detector Format
1.7. Predicted Performance
1.7.1.Imaging
1.7.2.Spectroscopic
1.7.3.Exposure Time Calculator
2. Project Schedule
3. Summary of Major Procurements
3.1. Detector
3.2. Readout Electronics
3.3. Optics
3.4. Filters & Grisms
3.5. Cryocooler & Compressor
3.6. Cryostat Fabrication
3.7. Control, Sensors, Motors, Electronics
3.8. Impacts of Delayed Deliveries
4. Task Summary (WBS Format)
5. Cost Summary
5.1. Labor
5.2. Hardware
5.3. Materials & Operations
5.4. Cost by Phase
6. Funding Summary
6.1. NASA Funding
6.2. NSF Funding
6.3. Keck Foundation Funding
6.4. Boston University Funding
6.5. Guggenheim Foundation Funding
6.6. Impacts of Funding Declinations
7. Outstanding Issues and Potential Pitfalls
7.1. Optics
7.2. Upgrades & Schedule
7.3. Labor
8. Mitigation Plan
8.1. Descope Options
8.2. Deferred Upgrades
9. Implementation Plan Summary

1.  Project Overview

The purpose of this document is to provide to the NSF a snapshot of the current plan for implementing the design and development of the Mimir instrument. Acceptance of this plan by Dr. Breckinridge is a condition for award of second year NSF funds for this project.

1.1.        Mission of the Mimir Instrument

The Mimir instrument is needed to support ongoing and future near-infrared investigations on the Perkins 1.83 meter telescope by Boston University and Lowell Observatory scientists, staff, and students as well as other outside scientists from the astronomical and planetary science communities. Mimir was conceived as a facility instrument replacement and upgrade of the capabilities formerly supplied by the OSU instrument OSIRIS on the Perkins telescope. Mimir will operate in three fundamental modes: imaging, spectroscopy, and polarimetry. It will cover the near-infrared portion of the InSb detector bandpass from just shortward of 0.9mm to 5mm wavelength.

1.2.        Dual Institution Development Plan (Division of Responsibilities)

Mimir is being co-designed and co-developed by Boston University and Lowell Observatory to enhance the instrumentation experience of both institutions. We have divided the responsibilities such that Lowell is lead on the detector, readout electronics, computers, and software areas and Boston University is lead on the optical, mechanical, and cryogenic areas. We plan to perform many of the integration and testing activities together. When completed, Mimir will become a facility instrument for the Perkins telescope and will reside on Anderson Mesa at the Perkins telescope facility.

As Lowell has led the NASA proposals, which have funded the majority of the instrument costs, they retain overall project leadership under Dr. Marc Buie. Boston University is under subcontract to Lowell for the NASA portion of this project, under BU PI Dan Clemens. The NSF support for Mimir is to Boston University, under PI Dan Clemens.

The BU team meets twice weekly to review progress and recommend actions. The BU and Lowell teams communicate via telecon every 3-4 weeks to discuss design decisions and to allocate tasks. Face-to-face meetings of BU and Lowell personnel take place about three times per year.


1.2.1.   Instrument Team

Individuals at both institutions working on the design and development of Mimir are identified in the following table:

 

Institution

Person

Expertise/Responsibility

Level of Effort

Funding Source(s)

Lowell Observatory

Dr. Marc Buie

Project PI; Systems Engineering; Spectroscopy Modes

4 months/yr

NASA

 

Dr. Edward Dunham

Optics; Detector & RO Electronics

1 months/yr

NASA

 

Brian Taylor

Software

2 months/yr

NASA

 

Dr. John Spencer

Operations, filters

0.5 months/yr

NASA

Boston Univ.

Prof. Dan Clemens

BU PI; Optical Design, Systems Engineering; Imaging Modes

2 months/yr

NASA & NSF

 

Dr. Eric Tollestrup

Project Scientist; Mechanics, cryogenics, systems

7 months/yr

NASA & NSF

 

Mr. Domenic Sarcia

Mechanical Engineer

10 months/yr

NASA & NSF

 

Mr. Dan Eldredge

Graduate Student; mechanisms, sensors, testing

12 months/yr

NASA & NSF

 

Prof. Ken Janes

Optics; mechanics; imaging

0.5 months/yr

NASA

 

Prof. Lynne Deutsch

Optics; lab testing

0.5 months/yr

NASA

 

Dr. John Noble

(at Lowell Obs.)

BU Operations at Lowell Observatory & Perkins

2 months/yr

BU

 

Mr. Joshua Kamp

Engineering Undergraduate; mechanical drawings

Work/Study student

NASA

 

Mr. Greg Lamioux

Engineering Undergraduate; mechanical drawings

Work/Study student

NASA

 

Two individuals, both recently hired at BU, have provided enormous depth of experience and added key capability to the Mimir team. These are: (1) Dr. Eric Tollestrup, who was hired away from the CfA to BU in March of 2000, and (2) Mr. Domenic Sarcia, a mechanical engineer with over 20 years of cryogenic design and development, who joined the project in August. Tollestrup was Project Scientist for the IRAC instrument on SIRTF. He also designed and developed STELRCAM for the CfA 48” telescope. STELRCAM also uses an InSb array detector to perform 1-5 mm imaging and spectroscopy, experience directly relevant to Mimir. Sarcia headed his own cryogenics company for 15 years, working with firms and suppliers in the Boston area. He brings enormous depth to our mechanical and thermal design efforts.

1.3.        Baseline Instrument Description

Our philosophy regarding Mimir is to design a baseline instrument to meet current needs and which will also permit easy upgrades to support enhanced operation in the future. In particular, we are designing now for a full 10x10 arcmin wide-field capability although we are planning to initially implement a 5x5 arcmin capability. In the following, we describe the expected features of the baseline Mimir instrument, show representative ZEMAX and AUTOCAD drawings of the optical and mechanical designs, followed by a summary of our aspirations for future enhancements.

1.3.1.   Low-Resolution Spectroscopy

In spectroscopy mode, the baseline Mimir is designed to provide long and short slit low-R (600) spectra across the 1-5mm band (see Table below). This will be implemented with one grism plus order-sorting filters, perhaps with a cross-dispersing prism for orders 2 and 3. The spectra will be imaged onto the 512x512 format array detector. The slits will be aligned along the instrument “up” direction, only. Slit rotation on the sky will be obtained using the existing instrument rotator on the Perkins telescope.  Slit sizes will be matched to good, average, and poor seeing conditions to permit efficient spectroscopy.

 

Mimir Baseline Spectroscopy Design

Grism Order

<l>

[mm]

ll

[mm]

Dl

[mm/2 pixels]

R

1

4.00

3.13 – 4.87

0.00341

587

2

2.00

1.56 - 2.44

0.00171

585

3

1.33

1.04 – 1.62

0.00114

583

4

1.00

0.78 – 1.22

0.00085

588

 

1.3.2.   Moderate Field Imaging

In imaging mode, Mimir will provide the widest field commensurate with good sampling of the expected seeing at the Perkins site and for the detector format available. This goal translates into pixel sizes of about 0.6 arcseconds and a 5 x 5 arcminute field of view for a 512x512 detector format. This mode is realized by selection of the f/5 camera unit.

1.3.3.   Narrow-Field Imaging

A narrow-field imaging mode will provide smaller pixels and a smaller field of view. This mode will support long wavelength broad-band imaging (in the L and M bands) as well as excellent sampling of the PSF during periods of exceptionally good seeing. The characteristic pixel size for this mode is just under 0.2 arcseconds. This mode is realized by selection of the f/17 camera unit.

1.3.4.   Pupil Viewing

Another mode will provide the capability to image the pupil onto the detector array with good spatial resolution. This is needed to align the instrument and telescope and to monitor the telescope optical quality with time. For a pupil size of 25mm, imaging the central 450 pixels of the 512 array is desired. This produces an effective resolution at the primary mirror of better than 4mm, which is adequate to permit aligning the cold Lyot stop to mask the oversized primary mirror of the Perkins telescope.

1.3.5.   Detector Format

A 512x512 ALLADIN InSb Detector array (a device with one working quadrant of four in a 1024x1024 chip) has been pledged for permanently loan to the project by the Navy at no cost to the project. This detector has the same physical and electrical configurations as a larger 1024x1024 4-quadrant array, hence an upgrade path to a larger FOV is easily realized.

1.4.        Optical Designs – ZEMAX

The optical designs are being performed using the ZEMAX design tool. The Concept Design featured separate designs for the Perkins telescope, corrector, collimator, f/5 camera, pupil viewer, and f/17 camera. These designs were integrated into one ZEMAX model during the Preliminary Design phase and are being optimized during the Critical Design phase. The full ZEMAX model , including the Perkins telescope, for the f/5 light path of Mimir is shown in the set of figures below.

ray tracing


 

Perkins path


 

The Mimir mechanical design is being performed by Domenic Sarcia in AUTOCAD 2000. A current drawing is shown below. The overall length from the instrument mounting flange on the left to the bottom of the cryostat shell on the right is just under 40 inches. The overall weight of the fully-loaded instrument will be between 300 and 350 lbs. Many of the mechanical elements of Mimir are labeled in the drawing below: (1) strut in the Z-direction; (2) the telescope mounting flange; (3) strut mount, sitting on the central flange which serves as the vacuum bulkhead for both the upper and lower portions of the cryostat; (4) carbon/epoxy thermal isolating ring; (5) slit unit belt housing; (6) CTI 1050 cryocooler cold head; (7) the internal cold bulkhead, which holds the support bench, the LN2 reservoirs, and the collimator support tube; (8) filter wheel housing cover; (9) filter wheel #2; (10) filter wheel #3 detent; (11) pupil; (12) ZnSe instrument window; (13) location of telescope focus (and slits); (14) slit belt; (15) X, Y struts; (16) LN2 fill tube and relief valve; (17) kinematic support for collimator unit; (18) collimator lens #4; (19) half-wave plates wheel; (20) motor drive for half-wave plate rotation; (21) LN2 storage vessel (one of two); (22) floating thermal shield (1 of 2); (23) active cold shield; (24) InSb array detector housing.

cryostat design

 

1.6.        Instrument Upgrades Descriptions

The baseline Mimir instrument will meet most high priority observing needs already identified by our users. New modes will enable new science, however, and from the beginning of the project several upgrades have been planned. Our philosophy is to explore each of these with enough design detail to enable easy upgrades while deferring the development costs for each mode until funding sources (likely tied to individual science projects) can be identified.

1.6.1.   Moderate-Resolution Spectroscopy

A strongly desired upgrade is a medium R (1200-1500) echelle-type mode for the shorter wavelengths, 1-2.4mm. This is needed for planetary atmospheres work as well as for probing star forming regions. This mode requires a high-dispersion grism, likely in concert with a cross-dispersing prism to put multiple orders on the detector array. Implementing this mode is best done with a larger format detector than will be in the baseline instrument.

1.6.2.   Wide-Field Imaging

A strongly desired upgrade is to a larger, 10x10 arcminute field of view. This requires a 1024x1024 pixel detector and larger optics for the first three collimator lenses. The ZEMAX drawing shown above carries the optics for the full 10x10 arcmin upgrade.

1.6.3.   Polarimetry

Mimir has been designed to support an upgrade to polarimetric capabilities. These capabilities include imaging polarimetry and spectropolarimetry. The units involved in polarimetric analysis are the slit assembly, the first wheel of the four in the filter wheel unit, bandpass filters or grisms in two filter wheels, and Wollaston prism(s) in the final filter wheel. The optical design features no fold mirrors prior to the final filter wheel, which maintains a low instrumental polarization contribution. The slit assembly will be capable of inserting a “picket fence” pattern of 50% fill factor across the 10x10 arcmin field. The baseline design includes a wheel in the filter wheel unit designed to hold six rotating half-wave plates (one each for IJHKLM)  to modulate the incoming polarization signal. The Wollaston prism splits the incoming light into two orthogonal polarization senses, which are both imaged onto the detector array. Implementing polarization modes requires upgrading to include the full slit assembly (2 units), half-wave plates in the HWP wheel, motor drive electronics for the HWP wheel, and Wollaston prism(s).

1.6.4.   Detector Format

The enhanced Mimir modes require a larger format detector than the 512x512 pixel device to be loaned by the NAVY. Mimir is being designed and fabricated to host InSb arrays of size 1024x1024 pixels. We are seeking Keck Foundation funds this year to support upgrade of the detector to 1024x1024. The Leach readout electronics permit scaling up from 512 to 1024 with a minimum of new boards and little impact on data collection software.

1.7.        Predicted Performance

1.7.1.   Imaging

In its baseline mode, Mimir’s optics and f/5 camera will provide a 5x5 arcmin field of view with 0.585 arcseconds per pixel across the wavelength range 0.9 to 5mm. Image quality will be seeing-limited or diffraction-limited, but not instrument-limited, from 1-5mm across the entire field of view.

Three filter wheels, each with 10 positions, will contain standard broad-band IJHKLM filters plus additional narrow-band line and off-line filters (user supplied) and order sorting filters for supporting grism spectroscopy.

The initial filter complement is TBD at this time, but will be fixed by the CDR in mid-December.

Optics throughput is estimated at 30%. Detector QE is about 80%. The telescope emissivity is between 10 and 20%. Expected sensitivities are approximately: 20.7 in J; 19.5 in H; 19.1 in K; 14.0 in L; and 11.0 in M. All of these values assume S/N of 3 for one hour of integration on the Perkins telescope. These will become refined as we obtain actual background measurements in the longer wavebands at the Perkins telescope.

1.7.2.   Spectroscopic

In its baseline mode, Mimir will have a low-resolution spectroscopic capability based on grisms as the dispersing elements. It will provide R=600 for 1-5mm. Source discrimination will utilize a single slit at the cooled telescope focus. A minimum of three slits will be provided to match to excellent (1.2”), average (1.8”), and poor (2.4”) seeing. Sensitivity is expected to  be about the same as for OSIRIS on the Perkins, which was adequate to permit Pluto surface ice monitoring.

 

1.7.3.   Exposure Time Calculator

A Web-based exposure time calculator is being developed and will be featured on a Mimir Web page to be hosted at both Lowell Observatory and Boston University. Lab and telescope data will be used to update this tool.

 


2.  Project Schedule

The attached schedule (MS Project form) outlines the phases of the Mimir project and many of the key tasks being performed in each phase. We have completed an eight month Concept Phase, which ended with a Concept Design Review held at Boston University on 16-17 December 1999. We are about to end a ten month Preliminary Design phase and move into an eleven-week Critical Design phase. This will end with a Critical Design Review in early December of 2000, to be held at Boston University. Pending a positive outcome of the CDR, we next proceed to a six month development period of procurements and fabrications. This is followed by eight months of assembly, integration, and testing at both Boston University and Lowell Observatory. We plan to ship Mimir to Lowell on or about 1 November 2001 and to begin commissioning observations on the Perkins telescope around 29 January 2002. This commissioning phase is expected to last for about four months.

            We are holding open the option to return Mimir to Boston for a final set of upgrades and repairs/tweaks for the summer of 2002. If Keck Foundation funding has been obtained, we will install the detector and other upgrades at this time. We would plan to ship Mimir one final time back to Lowell in time to begin routine service as the first facility instrument for the Perkins in early October of 2002.


 


 

3.  Summary of Major Procurements

3.1.        Detector

Cost: No cost to project. In April 1999, the USNO formally agreed to permanently loan Lowell Observatory a 512x512 InSb array from the ALLADIN project.

Status: Delivery not yet requested.

3.2.        Readout Electronics

Cost: $35,000.

Status: The SDSU, Robert Leach Controller is available from IR Labs in Tucson and will be ordered by Lowell Observatory this Fall (2000).

3.3.        Optics

Cost: $89,000.

Status: Ordering pending conclusion of optical design and Critical Design Review.

3.4.        Filters & Grisms

Cost: $26,500.

Status: Ordering pending conclusion of Critical Design Review.

3.5.        Cryocooler & Compressor

Cost: $25,000.

Status: The CTI 1050 cryocooler system is a stock item.

3.6.        Cryostat Fabrication

Cost: $65,500.

Status: The BU shop is reviewing the current design and will provide a cost estimate in the next few weeks. Shop personnel time has already been reserved to machine the cryostat parts immediately following the Critical Design Review.

3.7.        Control, Sensors, Motors, Electronics

Cost: $26,000.

Status: Cryomotors have been purchased and are currently being cryo-tested. Control electronics and sensors are available as stock items. Some will are being ordered now to support our cryo-vac tests. The remainder will be ordered pending final designs approval.

3.8.        Impacts of Delayed Deliveries

In general, most of the procurement items are not unique nor do they have unusual delivery times. Thus the vast majority of the instrument development effort can proceed even if delays occur in delivery of some items. The three items which are not stock items or do not already exist are the optics, filters/grisms, and readout electronics. Delayed delivery of the readout electronics delays the final steps in the cryostat integration and test phase because the IR array will be used to test and verify the cryostat performance. Delayed delivery of any given filter or grism will only delay the implementation of that specific wavelength capability; all other design, fabrication, integration and test activities can proceed without all the filters or grisms. The optics consist of a window, lenses, and mirrors, but the lenses are the only items which could impact the project since the other two are stock items. Delayed delivery of any lens element would delay the fabrication of the lens spacers (but not the mounts) because these parts will be custom made for the as-built lens dimensions. The most uncertain procurement item is the fabrication of the cryostat and its internal structures at BU. Any delays in fabrication result in additional labor charges since the key personnel must be retained for a longer period of time. The major descope path would be the delay implementation of some of the features (e.g. f/17 mode, filter selections, or spectroscopy modes).

 


4.  Task Summary (WBS Format)

The Mimir project has also been organized into a Work Breakdown Structure (WBS), largely following the WBS of FLITECAM, the UCLA near-infrared camera project being built for SOFIA. The highest level WBS elements are: 1. Project Management; 2. Systems Engineering; 3. Optics; 4. Cryostat; 5. Opto-Mechanicals; 6. Control & Sensors; 7. Detector & Readout Electronics; 8. Computers & Software; 9. Assembly, Integration, & Testing; 10. Operations Design; 11. Commissioning, and 12. Upgrade Planning & Design.

The Mimir WBS is a living document with a heterogeneous level of detail in the different elements. Many of the elements have been developed to WBS level 5. We show below a selected snapshots of the current WBS: (1) The Level 1 outline; (2) expansion to Level 2 for item 4. Cryostat; (3) expansion to Level 5 for item 4.4. Upper Cryostat. On the following pages, we attach the full WBS, as it currently exists.

WBS level 1

 

WBS item 4.4

 

WBS full

 


5.  Cost Summary

There are three current funding sources which have awarded the following funds:

NASA (Y1)

$184,576

NASA (Y2,Y3)

$380,952

NSF/ATI

$307,959

Total

$873,487

 

5.1.        Labor

The labor cost are divided by institution and year as  follows:

 

Year 1

Year 2

Year 3

BU

$33,011

$149,872

$50,958

LO

$34,897

$45,400

$33,872

Total

$67,908

$195,272

$84,830

5.2.        Hardware

The hardware costs break down as follows:

Detector

No cost

Readout Electronics

$35,000

Data Acquisition Computer

$5,000

Instrument Control PC

$5,000

Motors, Sensors, Electronics

$21,000

Motor & Mech. Cryo-Vac Test Chamber

$8,000

Cryostat Fabrication

$30,000

Mechanisms & Mounts

$34,500

Cryocooler (head, lines, compressor)

$25,000

Optics

$89,000

Filters & Grisms

$26,500

Total

$279,000

 

5.3.        Materials & Operations

The breakdown of non-labor, not-hardware costs are as follows:

Materials & Supplies

$13,842

Computing

$7,303

Communications, Copying, etc.

$1,050

Publishing

$3,000

Travel

$13,910

Indirect Costs

$206,372

Total

$245,477

 

5.4.        Cost by Phase

A breakdown of the expected cost distribution with major categories and project phases is given in the table below.

 

Concept Design

Preliminary & Critical Designs

Development & Fabrication

Integration, Testing, & Commissioning

 

8 months

12 months

5 months

16 months

Labor

$67,908

$90,592

$104,680

$84,830

Hardware

$0

$10,000

$240,000

$30,000

Materials, Operations

$39,222

$50,370

$114,081

$41,803

Total

$107,130

$150,962

$548,761

$156,633

 


6.  Funding Summary

6.1.        NASA Funding

The Mimir project has been awarded two NASA grants, both with Dr. Marc Buie of Lowell Observatory as the Principal Investigator and both with Boston University as the subcontractor tasked to design, develop, and supply major Mimir systems.

The first NASA grant had a period of performance of 8/1/99 to 7/30/00, but has been extended with zero cost for another 12 months. Total funds awarded were $184,576, of which $149,679 flowed to Boston University under subcontract.

The second NASA grant has a period of performance of 8/1/00 to 7/20/02. Total funds awarded were $380,800, with $182,332 flowing to Boston University under subcontract.

The NASA proposals focused on the spectroscopic modes of Mimir.

6.2.        NSF Funding

NSF has awarded to Boston University first year funds totaling $248,516, with second year funds totaling $59,442 made contingent on acceptance of this Project Implementation Plan.

The NSF proposal focused on the imaging modes of Mimir in its baseline configuration.

6.3.        Keck Foundation Funding

Boston University approached the Keck Foundation last year with a request that Keck fund the upgrade to the 1024x1024 detector array, the additional readout electronics, and additional personnel time. That request was declined.

Boston University will issue a new request to the Keck Foundation this year (Step 1 proposals are due November 15th) to again request funding for the 1024 upgrade and for the polarimetry upgrade. The amount of this request will be $500,000.

6.4.        Boston University Funding

Our schedule includes significant personnel time at Lowell Observatory during the integration and commissioning phases. As Prof. Clemens is eligible for sabbatical leave during that period, we included in the NSF proposal a plan for leveraging Boston University sabbatical support to help aid the Mimir project. That plan is still in force – Clemens will request a sabbatical leave for calendar year 2002 to reside, at least for half of the year, at Lowell Observatory to participate in the integration and commissioning phases. As BU funds 50% of 12 month sabbaticals or 100% of one semester sabbaticals, BU will be contributing about $40,000 to the Mimir effort.

Additionally, BU pays Lowell directly for 50% of the operating costs of the Perkins telescope and BU has stationed a PhD-level astronomer, Dr. John Noble at Lowell Observatory to oversee BU interests as a “friend of the telescope.” Commissioning of Mimir on the Perkins telescope will likely be jointly shared by Lowell and BU time and will feature strong participation by Dr. Noble, hence BU is also underwriting significant aspects of the Mimir commissioning.

6.5.        Guggenheim Foundation Funding

In order to utilize the entire 12 month sabbatical period, Clemens has approached both the Keck Foundation and the Guggenheim Foundation for half support of his sabbatical. As the major task during the sabbatical will be to commission Mimir, support from these private foundations contribute to the total funding mix.

6.6.        Impacts of Funding Declinations

The net funding received for Mimir is $873,487 (two NASA grants, one NSF grant). We plan to approach Keck for another $500,000 and Guggenheim for about $40,000.

The funding we have in place appears adequate for designing and developing the baseline Mimir instrument (low-R spectroscopy, f/5 imaging, both over 5 arcminute fields).

If Keck funding arrives, we will upgrade the detector to 1024x1024, increase the field of view to 10x10 arcmin, implement moderate-R spectroscopy, and implement polarimetry.

If Keck funding does not arrive, Mimir will operate in its baseline configuration as a facility instrument for all Lowell and BU users. Some science programs will need to be deferred if they depend on the upgrade capabilities. Many other science programs and surveys will proceed. Mimir will be on the telescope and running, even if Keck funds do not arrive.


7.  Outstanding Issues and Potential Pitfalls

There are a couple of areas which could generate increased cost, risk, or schedule issues. These areas include the optics (lenses, filters, grisms), the upgrades, and the labor necessary for complete the instrument.

7.1.        Optics

The optical design currently contains six collimator lenses, a window, and five camera lenses. These have been optimized using ZEMAX to produce a design which meets all optical requirements. We have yet to acquire industrial commitment to fabricate these elements (this cannot happen until after the CDR in our plan). While we believe our cost plan provides sufficient support for the optical elements, there is some significant uncertainty. A related issue is the schedule for fabrication of the optical elements. We have reserved up to 6 months for delivery of the optical elements (for the 5x5 arcmin field of view operation) in our schedule. Difficulties or accidents in fabrication could impact our integration and test schedule.

A second area of concern is the grisms fabrication. Replicated grisms can be manufactured fairly routinely, but if we need to go to direct ruled grisms, the delivery time can be up to a year. This will not affect integration and testing, as the grisms (like the filters) will be inserted into the filter wheels after the filter wheel units have been assembled and tested. Very late delivery of the grisms would slow spectroscopic commissioning.

7.2.        Upgrades & Schedule

Until we are deeper into the schedule, with procurements let and fabrications begun, and until we hear a decision from Keck regarding our proposed upgrades, we will not know which of the upgrades will be put into service. This will not affect development and deployment of the baseline instrument, but will affect planning and tasks for the summer 2002 return of Mimir to Boston University.

7.3.        Labor

We were extremely lucky to be able to hire both Dr. Eric Tollestrup and Mr. Domenic Sarcia onto the Mimir project at exactly the right times to fully exploit their talents. Both are more highly qualified and bring greater experience than we had planned to add to the Mimir project. Their participation greatly reduces risk, cost, and schedule to the project. However, the salary levels budgeted for Mimir personnel are inadequate for supporting them through project completion. Partial support will be requested of the Keck Foundation, and Boston University is helping to offset their costs somewhat through partial salary support by the Institute for Astrophysical Research.

 


8.  Mitigation Plan

Our plan for mitigating major problems in the development of Mimir contains both descope options and deferred upgrades.

8.1.        Descope Options

Descope options for the baseline Mimir would be invoked if significant cost, risk, or schedule problems arise. Options include: (1) accepting poorer optical quality across the 5x5 arcmin field of view, reducing lens count and complexity; (2) not implementing the LN2 reservoirs; (3) no implementing the f/17 camera; (4) reducing the number of floating thermal shields from two to one; (5) not implementing L & M band imaging; (6) not implementing the pupil viewer; and (6) using refurbished cryocooler head and compressor instead of new units.

8.2.        Deferred Upgrades

In order to reduce cost and risk and to provide adequate schedule to complete the baseline Mimir, we have identified options or upgrades which will not be part of the initial instrument. These include moderate-R spectroscopy, wide-field imaging, and polarimetry.

Mimir is being designed and developed, however, to fully support an easy and direct upgrade path, with minimal re-builds and retrofits. Our upgrades are generally in the form of “plug-in” filters, grisms, or polarimetric optics or detector and electronics upgrades. No structural changes are planned or needed in the basic cryostat, cooling, and optical systems to support the upgrades.

Similarly, we have made hard decisions about the limits of upgrades. For instance, Mimir will not be easily upgraded to a 2048x2048 pixel detector (for 27mm pixel sizes) nor is Mimir planned to travel to other telescopes.

 


9.  Implementation Plan Summary

In this document, we have outlined the basic designs of the Mimir instrument, our schedule for how the project will proceed, and a description of the responsibilities on Lowell Observatory and Boston University personnel. We have included a WBS-based breakdown of the task areas being worked and a breakdown of cost tied to the major WBS elements. We have described the major procurements the project will need and how delays in those procurements might or might not affect the project schedule. We have summarized the funding mix for the Mimir project, including both the funding already obtained and our plans for augmented funding of planned upgrades. Based on the current optical design and the known Perkins telescope performance, we have made predictions for the expected performance of Mimir in its baseline modes of operation. We presented a summary of potential problem areas, descopes, and upgrade plans.

We are enthusiastically pursuing the development of Mimir and look to have a working baseline instrument delivered for general user observing in about 24 months.